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Policy 5.4.2

Policy 5.4.2

SUBJECT: TEXTBOOK SUPPORT AT EXTERNAL CAMPUSES

Textbook support for all external campuses is provided in the following areas:

Textbook order procedure - Ten weeks before the start of each session, class schedules, along with a preliminary corresponding textbook order, should be forwarded to the external campus textbook manager at the 51吃瓜网视频 University Store in Plainview. The following items should be listed in this report:

• course
• author
• title
• ISBN#
• publisher
• quantity to be ordered
• new and used quantities currently in stock, if applicable.

If the professor is listed, the university store will be able to include this information on the computerized report. As soon as the university store receives the adoptions from the external campus, the books will be entered into the computer system. Within two weeks, books will be ordered and the external campus bookstore personnel will receive a computer generated report of titles ordered.

Once textbooks are received, they must be checked in according to the packing list in each shipment. The packing lists are then to be initialed and then mailed to the university store. This must be done weekly so as to expedite the process of paying book invoices.

One month after the first day of classes, an inventory of all the textbooks remaining should be taken, including any that are not being used that term (the book order for the following term is also due at this time). The university store will send return forms (charge backs) to the campuses that need to return books. These return forms have dated invoice information and they, along with the books, should be mailed to the publishers within two weeks.

The textbook tally sheet of books sold is to be reported to the university store at the end of the term. The monies collected during the sales period should be deposited (according to established external campus procedures) and the records pertaining to sales transactions are to be forwarded electronically to the business office on a weekly basis unless otherwise specified.

At the completion of a term, any discrepancy reports of sales receipts versus inventory count will be issued to the appropriate external campus bookstore. The external campus bookstore personnel will work with the external campus textbook manager at the university store to resolve all discrepancies.

Textbook Approval - All textbooks used at the external campuses must be approved through the appropriate academic school dean in order to be adopted. The same textbooks should be used at all campuses. Any variation of this adoption must also be approved by the appropriate academic school dean.

Contact for Interpretation: Chief Financial Officer

This policy statement supersedes all previous policy statements on this subject.

Revisions:

-   08/14/2017 - Revision-title change


-   02/27/2009 - Revision-minor change


-   04/25/2007 - Reviewed


-   09/15/2004 - Reissue as 5.4.2


-   09/15/2004 - Revision-TITLE, title, and layour change, 1st paragraph deleted


-   08/19/1997 - Revsion-layout change


-   03/19/1992 - Inception as policy 9.1.14

Printable Policy 5.4.2

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