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Policy 8.6.2

Policy 8.6.2

SUBJECT: DEATH OR INCAPACITATION OF A STUDENT

Death of a Student - When the death of a currently enrolled student is reported, the executive director of student services is notified immediately. When the student is enrolled at an external campus, the vice president of academic affairs is notified. Once the executive director of student services or vice president of academic affairs has confirmed the death, he or she takes the following steps:

1. notifies the president and the appropriate faculty
2. notifies the uniersity registrar to set grades for all current courses to a non-punitive mark of "W" or "WP"
3. notifies the business office of the effective date of the assignment of the mark
4. notifies the university registrar to manipulate directory data to block mailings or other similar references to the deceased
5. notifies the financial aid office for adjustment of any grants or loans the student may have

Under the Family Education Rights and Privacy Act (FERPA, policy 8.1.1) a student's rights to their records expire upon death. The university may release copies of the student's records to the next of kin (e.g., spouse, parents, or children) with proof of identification, a written request for specific documents, and indication of use of the records. The university retains the rights of all documents received during the student's enrollment at 51吃瓜网视频 Baptist University, including but not limited to transcripts from other institutions and test scores.

Incapacitation of a Student - When a currently enrolled student is forced to terminate attendance due to prolonged illness or to a serious, incapacitating injury, the executive director of student services or vice president of academic affairs is notified as soon as possible. Once the executive director of student services or vice president of academic affairs receives confirmation in writing from a competent authority (e.g., the attending physician), he or she takes the following steps:

1. notifies the appropriate faculty
2. notifies the registrar to set all grades for the current term to a non-punitive mark of "W" or "WP"
3. notifies the business office in order that financial adjustment may be considered
4. notifies the financial aid Office for adjustment of grants or loans the student may have, if necessary

Contact for Interpretation: Vice President of Enrollment Management

This policy statement supersedes all previous policy statements on this subject.

Revisions:

-   08/14/2017 - Revision-title changes


-   07/07/2010 - Addition of release of documents under death of student

-   04/16/2007 - policy reviewed

-   09/01/2004 - contact for interpretation changed, number changed from 8.2.1.8

-   08/19/1997 - position title changes

-   03/19/1992 - Inception as policy 8.2.1.8

Printable Policy 8.6.2

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