Policy 9.3.2

Policy and Procedures Manual

Classification Number: 9.3.2
Revised: February 10, 2023

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SUBJECT:      HOLDS ON STUDENT RECORDS

Holds on student records may be issued by various university offices.

Financial Holds - Financial holds can be issued only by the Business Office. Any other administrative office that wishes to use registration billing as a means for collecting funds owed that office must notify the Business Office in writing of that request.

Registration and Records Holds - Registration and records holds may be issued by the director of admissions, the university registrar, the executive director of student services, the director of BAS/BCM records, the director of graduate studies, the financial aid director, or the vice president of academic affairs.  All holds must be released by the office issuing the hold if the student is to register.

If registration holds are placed after pre-registration has occurred, the office placing the hold is responsible for notifying the affected student. Until the hold is removed the student will not be able to complete registration.

Approval Process for New Hold Assignments and Inactivation of Existing Holds – The university registrar’s office is responsible for adding new holds and inactivating existing holds in PowerCampus (or current student information system). All new hold requests or deletion of existing holds must be approved in writing by the respective cabinet member over the department/office requesting the change before the university registrar’s office can build or edit a hold.

Contact for Interpretation:  Vice President of Academic Affairs

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This policy statement supersedes all previous policy statements on this subject.

Revision:

  • 02/10/2023 – Addition of Approval Process…Holds paragraph
  • 08/14/2017 – Revision-title changes
  • 02/29/2016 – Review-changed BSOE to BAS; coordinator to director of graduate services
  • 04/11/2007 – Review
  • 08/15/2004 – Reissue as 9.3.2
  • 08/15/2004 – Revision-position change
  • 06/27/1995 – Revision-language restructure, last paragraph deleted
  • 03/11/1992 – Inception as policy 8.2.1.2

Printable 9.3.2 Holds on Student Records

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