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Policy 1.5.4
Policy and Procedures Manual
Classification Number: 1.5.4
Revised: August 14, 2017
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SUBJECT: WHISTLEBLOWER POLICY
51³Ô¹ÏÍøÊÓƵ Baptist University encourages all members of the university community (including faculty, adjunct faculty, staff, students, trustees, vendors, consultants, contractors, volunteers, and visitors), acting in good faith, to act as a whistleblower and report suspected or actual wrongful conduct.
A whistleblower as defined by this policy is an individual who reports an activity that he/she considers to be illegal or dishonest to one or more of the parties specified in this Policy. The whistleblower is not responsible for investigating the activity or for determining fault or corrective measures; appropriate management officials are charged with these responsibilities.
Wrongful conduct includes, but is not limited to, illegal or dishonest activities which are violations of federal, state or local laws; a serious violation of university policy; the use of university property, resources, or authority for personal gain; billing for services not performed or for goods not delivered; or other fraudulent financial reporting.
If an employee has knowledge of or a concern of illegal or dishonest fraudulent activity, the employee should notify his/her immediate supervisor or the director of human resources. The notification should specify in reasonable detail the nature of the concern and the persons involved in and with knowledge of the financial matter or violation. Notification should be made in writing so as to promote a clear understanding of the issues raised, but also may be made orally. It should be accompanied by any available supporting documentation.
The employee must exercise sound judgment to avoid baseless allegations. An employee who knowingly or with reckless disregard for the truth gives false or misleading information or who intentionally files a false report of wrongdoing will be subject to discipline up to and including termination, law enforcement, or other action. A student who makes false allegations in the non-employment setting may be subject to judicial action. Allegations that are not substantiated, but are made in good faith, are not subject to corrective action.
A non-employee with knowledge of or a concern of illegal or dishonest fraudulent activity should contact the director of human resources or the president.
Whistleblower protections are provided in two important areas -- confidentiality and against retaliation. Insofar as possible, the confidentiality of the whistleblower will be maintained. However, identity may have to be disclosed to conduct a thorough investigation, to comply with the law and to provide accused individuals their legal rights of defense. 51³Ô¹ÏÍøÊÓƵ will not retaliate against a whistleblower. This includes, but is not limited to, protection from retaliation in the form of an adverse employment action such as termination, compensation decreases, or poor work assignments and threats of physical harm. Any whistleblower who believes he/she is being retaliated against must contact the Human Resources Director immediately. The right of a whistleblower for protection against retaliation does not include immunity for any personal wrongdoing that is alleged and investigated.
All reports of illegal and dishonest activities will be promptly submitted to the president, who is responsible for investigating and coordinating corrective action.
Contact for Interpretation: Chief Financial Officer
This policy statement supersedes all previous policy statements on this subject.
Revisions:
- 08/14/2017 - Revision-title changes
- 12/02/13 - Inception as policy 1.5.4
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